Friends of Verdin Park
Committee Role Descriptions
AGM 2026 — All roles elected annually
Chair
The Chair is responsible for supporting the effective and impartial operation of the Group and ensuring that meetings and activities are conducted in accordance with the constitution.
Responsibilities
- Chair Annual General Meetings, General Meetings, and Committee Meetings.
- Ensure meetings are conducted fairly and orderly.
- Support the Committee in delivering the purpose of the Group.
- Act as a principal public representative of the Group where appropriate.
- Help ensure that decisions agreed by the Committee are implemented.
- Work collaboratively with all Committee members.
- Exercise a casting vote where required under the constitution.
Term
Elected annually at the AGMEligible for re-electionA few hours per month
Secretary
The Secretary is responsible for the administration and records of the Group.
Responsibilities
- Prepare and circulate meeting notices and agendas.
- Record and maintain minutes of meetings.
- Maintain the membership register.
- Maintain copies of the constitution and governance records.
- Handle official correspondence on behalf of the Group.
- Ensure constitutional procedures and notice requirements are followed.
- Maintain secure storage of official records.
Term
Elected annually at the AGMEligible for re-electionA few hours per month
Treasurer
The Treasurer is responsible for overseeing the financial administration of the Group.
Responsibilities
- Maintain accurate financial records.
- Monitor income and expenditure.
- Present financial reports to the Committee and AGM.
- Ensure that Group funds are used appropriately and in accordance with the constitution.
- Assist in preparing grant or funding information where required.
- Ensure appropriate financial controls are maintained, including dual authorisation of payments.
- Support maintenance of the Group bank account.
Term
Elected annually at the AGMEligible for re-electionA few hours per month
General Expectations for All Officers
- Act in the best interests of the Group and the community.
- Treat members and the public respectfully.
- Support openness, accountability, and transparency.
- Avoid using their position for personal benefit.
- Respect collective decisions made by the Committee or membership.
- Declare relevant conflicts of interest.